Codex Virtual Data Rooms
Saving you time and money
Codex Print have over two decades experience of secure printing and data management for the legal, financial and public sectors. It is this expertise that has helped us create Codex Virtual Data Rooms. They offer an online environment that is cost effective, easy to use and, totally secure.
Our data rooms provide a space for sharing sensitive information in a fast, efficient way that cuts distribution, printing and travel costs and helps your people meet their deadlines. All our systems are fully auditable and comply with all UK data security legislation.
The benefits of Codex Virtual Data Rooms
Security
The single most important consideration when creating a virtual data room is security, and that is one of our greatest strengths. We have been offering secure printing and data management solutions for over two decades: from printing financial and legal documentation through to typesetting international examination papers and overseeing employee security vetting.
We bring this knowledge and experience to all our data room projects to provide you with full security and total peace of mind.
Security benefits at a glance
- Dedicated hosting in the UK to bank standard security levels
- Full compliance with UK data protection laws
- Unique text message authentication code provides two-tier security checks
- Restricted access to one IP address per user available
- State of the art anti key logging software from SentryBay
- 128bit SSL file encryption
- Tamper-proof full audit trail
- Total control over who views, prints and modifies the files
- Additional PDF and watermarking security measures to prevent illicit copying
- All Codex Global employees are CRB checked with further group security accreditations pending
Cost savings
Codex Virtual Data Rooms help you cut costs by speeding up the collaborative process and cutting back on travel, print, distribution and courier services. They are also a cost effective way to shorten the due diligence process, ease liaison on large internal projects and facilitate better procurement procedures.
It is estimated that a standard UK deal room reduces sale and due diligence time by over one month. This in turn affords commensurate savings in both fees and internal man-hours.
Cost saving benefits at a glance
- Our experienced data room team will work with you to find the most cost effective solution for your project
- Time saving features including unique drag and drop functionality for fast uploading and automatic document indexing
- No need to travel: multiple viewing platforms mean virtually unlimited numbers of users can consult the same document simultaneously without experiencing any slow down in service
- Exclusive multilingual features create even greater overall savings and functionality where international collaboration is involved
Usability
For most of us the necessity of loading a new software package or understanding new ways of working can be a daunting prospect. That is why Codex Virtual Data Rooms are easy to use and include multilingual support at every stage of the process.
We recognise that for an organisation to gain the maximum return from a virtual data room project, everyone involved needs to be comfortable with the procedures. Therefore, our data rooms have been created with intuitive usability at the very core. Put simply, if you can use a website and open a Word file, you already have all the skills needed to benefit from a Codex Virtual Data Room.
Usability benefits at a glance
- Complete onsite training for all key operatives
- Windows based drag and drop functionality
- Automated indexing and easy search options
- Fully integrated Q&A and FAQ features
- Complete 24/7 in depth support
- Optional remote administration
- Comprehensive weekly and/or daily reports available that are tailored to meet your specific requirements
Speed
Due to their simplicity and usability, there is no faster data room on the market. Using a Codex Virtual Data Room will speed up your workflow, help you cut costs and ensure that internal deadlines and compliance regulations are met.
Speed benefits at a glance
- A dedicated team ensures that your data room can be set up quickly and efficiently
- Unique drag and drop functionality allows fast uploading as standard
- Unique bulk upload tool allows you to upload up to 50,000 documents simultaneously
- Automatic document indexation means less work for the administrator and ease of use for all operators
- Fully integrated Q&A and FAQ aligned with complete 24/7 support ensures there is no user downtime
- Multiple viewing platforms allow virtually unlimited numbers of users to consult the same document simultaneously
- Secure off-site hosting, taking up no space on your server resulting in no performance slow down or downtime problems
Auditing and tracking
All Codex Global Virtual Data Rooms include comprehensive tracking and reporting features. These are of critical importance both as a security element and as a site-auditing tool.
Bank approved security levels, 128bit SSL encryption and anti key logging software guarantee absolute peace of mind, and the fact that our data rooms are backed up by a full, tamper-proof, audit trail ensures that our system is totally failsafe and your information is completely secure.
Auditing and tracking benefits at a glance
- Complete access logs for all folders and files within the data room, identifying which documents have been viewed, for how long and by whom
- Full user profiles for everyone participating in the virtual data room detailing everyone’s individual activities
- User reports can be further extended to incorporate complete organisations, allowing activity to be analysed on a company by company basis
- Comprehensive ranking tables that immediately illustrate aspects such as most viewed files and greatest bidder activity
Multilingual support
As international business opportunities continue to increase, a greater degree of local knowledge and cross-cultural understanding is required from a data room supplier. This is only achievable when dealing with a genuinely multilingual organisation such as Codex Global.
Our multilingual support goes far further than any other data room service. We provide you with a specialist project manager who will be on hand to guide you through the whole process and offer a range of language options to aid international collaboration.
Multilingual support benefits at a glance
- Our localised deal room platform is available in over 25 different languages, ensuring all participants, anywhere in the world, are able to successfully access all the data room features in their native language
- Foreign language documents can be translated before uploading into the host tongue of the secure data room
- An optional ‘auto-translate’ button can be added to the data room, enabling users to request translation of selected documents within the data room, which are then translated subject to the approval of the administrator
- Full support from the data room team including multi-language translation, automatic email translation, telephone and face to face interpreting, multilingual typesetting, proofreading and printing
